JOB TITLE: SECRETARY/LEGAL ASSISTANT
DEPARTMENT: COMMERCIAL PROPERTY
OFFICE BASE: CANTERBURY REPORTING TO: PARTNER
MAIN JOB PURPOSE: TO ASSIST THE PARTNER AND DEPARTMENT

KEY JOB RESPONSIBILITIES:
• Providing full support to the Partner and department, dealing with client queries, preparation of correspondence and documents both self-generated and by transcription of digital dictation;
• File administration including opening/closing/archiving client files in a timely manner, photocopying, filing etc;
• Assisting with all aspects of commercial sale and purchase transactions including ordering and investigating searches, official copies and Companies House documents, dealing with exchange and completion;
• Producing documents such as lease extensions, deeds, completion statements and Land Registry forms;
• Handling Stamp Duty Land Tax requirements including calculations, submissions and payments;
• Liaising with clients and agents as necessary;
• Maintaining and coordinating Partner’s diary appointments and diary notes and reporting on these as necessary.
• Regular consideration of client files and liaising with Partner on any action required;
• Support the secretarial team; answering incoming calls, greeting visitors to Reception on occasion, collection/delivery of daily incoming/outgoing post and DX, and any other general office administrative duties as required.

GENERAL OBJECTIVES:
• Compliance with the firm’s accounts and administrative disciplines and procedures;
• To agree clear objectives linked to the Firm’s business plan and participate in the performance management system, assessing performance and giving feedback as relevant;
• To have a personal development plan and evaluate the effect of training on achievement;
• To clearly identify the standards and systems required to continually improve our client service;
• To comply with all the Firm’s relevant policies and procedures;
• To ensure confidentiality on all appropriate matters and recognise that any breach of this confidentiality will be treated very seriously