My client who are a recruitment consultancy, based West Kent, are now looking for an operational/ office manager.

Pivotal to this role is Finance function. Dealing with Time sheets and Accounts receivable.

Time sheet Management, including processing and following up on missing time sheets.

Client invoicing based on time sheets

Permanent placement invoicing

Allocating AR Payments

Processing and chasing AR

Payroll:

Processing contractor payroll runs

Process internal wages, super and expensive reimbursements for internal staff

Process internal commission and bonus payments

Prepare and lodge superannuation payments

Accounts Payable: Process accounts payable invoices including processing payments & remittances

Financial reporting: Track and report on company and individual sales and billings on a monthly and quarterly basis

P&L reporting on a monthly and quarterly basis.

Contractor workforce and placement management

Prepare clients agreements or execution

prepare contract agreements for execution

Placement compliance in CRM

Contractor systems set-up and admin

Client PO management

Tracking contractor and dates, flag extension request dates, update CRM details.

Office Support:

Recruitment team support and administration

CV preparation, Document formatting, Presentations

Facilities: Monitoring and ordering stationary and kitchen supplies,

Ordering and maintaining furniture and office equipment

Asset and key registers, supplier management, Petty cash

I.T. Organise and maintain electronic documents

Resolve level 1 I.T. related issues

Liaise with I.T. suppliers to resolve level 2 and above I.T. issues

New starter set up and induction

Office systems and procedures, calender management

Organise events and gifts including birthdays, staff lunches, Christmas parties etc.. including travel

Phones, mail, calendars

HR:

Employee contracts, Policies, Health and Safety.

Ideal candidate:

Excellent finance management experience

Good communication - rapport building skills

Highly organised - keen attention for detail

Proficient in Microsoft applications

Full driving license

Willingness to perform additional duties when required

Takes pride in work and in self

This role will suit someone who might be interested in part time or flexible hours initially, with a view to full time hours.

Negotiable annual basic salary and benefits