This Job Has Expired! This advert has now been deleted by the advertiser, the details below are for information only.
Buss Murton Law, a well-established law firm in Kent, is seeking a Receptionist & Office Assistant to join its Clients Services Team at its head office in Tunbridge Wells.
The firm values its relationships with its employees working with them to realise their full potential.
The hours of work are from 13:00 to 17:30 (22.5 hours a week) Monday to Friday (with additional hours where required).
This is a permanent role and you will be working within modern offices in the centre of the town, providing administrative assistance to the areas set out below:
Key Tasks
File Opening/Archiving (Retrievals)
• Ensure files are archived in a timely manner. Co-ordinating of retrieval requests, ordering documents from the file storage facilities, returns and the more complex queries.
• Ensure that all retrieval requests are dealt with promptly and that schedules are emailed on the appropriate dates
• Ensure all closing procedures have been met before storage.
• Entering data accurately onto the database and excel spreadsheets.
• Ensure that all documentation stored by the firm complies with guidelines set out by the SRA and the firm’s policies.
• Co-ordinate retrieval requests, ordering documents from file storage.
• Maintain communication with Fee Earners and Secretaries wishing to store or retrieve documentation.
• Maintain accurate records of the file/document storage and retrieval movement.
• Working through the existing archives to digitise historical archived files
• Adhoc assistance with the compliance team in file management
Reception Support
Assisting the client services team with the following:
• Answering the switchboard in a timely manner
• Meeting and greeting clients and visitors to the firm
• Co-ordinating meeting room bookings and car parking facility
• Organising refreshments where appropriate
• Keeping meeting rooms tidy, removing and washing up crockery after meetings
• Keeping client kitchen clean and tidy
• Ensuring all client kitchen supplies are maintained at all times
• Collecting, sorting and distributing DX and incoming post
• To liaise with the Landlord’s representative for day-to-day issues or faults in respect of Wellington Gate
• File Opening – assist with the centralised file opening process
• To undertake any other administrative duties as may be required from time to time
Advertiser: Direct Employer
Reference:
Posted on: 2019-04-23 09:01:37
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Tunbridge Wells, Kent
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This Job Has Expired! This advert has now been deleted by the advertiser, the details below are for information only.
Buss Murton Law, a well-established law firm in Kent, is seeking a Receptionist & Office Assistant to join its Clients Services Team at its head office in Tunbridge Wells.
The firm values its relationships with its employees working with them to realise their full potential.
The hours of work are from 13:00 to 17:30 (22.5 hours a week) Monday to Friday (with additional hours where required).
This is a permanent role and you will be working within modern offices in the centre of the town, providing administrative assistance to the areas set out below:
Key Tasks
File Opening/Archiving (Retrievals)
• Ensure files are archived in a timely manner. Co-ordinating of retrieval requests, ordering documents from the file storage facilities, returns and the more complex queries.
• Ensure that all retrieval requests are dealt with promptly and that schedules are emailed on the appropriate dates
• Ensure all closing procedures have been met before storage.
• Entering data accurately onto the database and excel spreadsheets.
• Ensure that all documentation stored by the firm complies with guidelines set out by the SRA and the firm’s policies.
• Co-ordinate retrieval requests, ordering documents from file storage.
• Maintain communication with Fee Earners and Secretaries wishing to store or retrieve documentation.
• Maintain accurate records of the file/document storage and retrieval movement.
• Working through the existing archives to digitise historical archived files
• Adhoc assistance with the compliance team in file management
Reception Support
Assisting the client services team with the following:
• Answering the switchboard in a timely manner
• Meeting and greeting clients and visitors to the firm
• Co-ordinating meeting room bookings and car parking facility
• Organising refreshments where appropriate
• Keeping meeting rooms tidy, removing and washing up crockery after meetings
• Keeping client kitchen clean and tidy
• Ensuring all client kitchen supplies are maintained at all times
• Collecting, sorting and distributing DX and incoming post
• To liaise with the Landlord’s representative for day-to-day issues or faults in respect of Wellington Gate
• File Opening – assist with the centralised file opening process
• To undertake any other administrative duties as may be required from time to time
Advertiser: Direct Employer
Reference:
Posted on: 2019-04-23 09:01:37
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