Soft Service Purchase & Admin Temp to Perm
  11.25-13.25 Dependent on Experience
  Dartford, Kent
  temporary,full-time

This Job Has Expired! This advert has now been deleted by the advertiser, the details below are for information only.


Location: Darenth Valley Hospital
Hours: Monday – Friday 8am – 4pm (37.5 hours a week)

Responsible to: - The Specialist Patient Experience Manger Catering and Soft Service Manager


Purpose of the job:
The Soft Service purchase and admin assistant will be tasked in providing a high level of finance admin support to the Catering, Housekeeping, Switchboard, Ground & Gardening and Logistic teams. This may also incorporate any other departments that would benefit where appropriate or reasonable.

Key Admin Tasks:

Finance

·The operative will be tasked in arranging the purchase of goods through the raising of PO numbers through a guided buying system. All purchases, filing, invoicing and correspondence linked to this process will also form part of the role. Any issues with supplier payment or dispute will need to be finalised with departmental costs being added to a tracker to aid budget coherence.

·Resolve issues relating to payment/ POs with suppliers/ the company in timely manner

·Assist the departmental leads on budget expenditure, demonstrating cost control.

·A company one card will be held, for ad hoc purchases on request from all areas of the Soft Service Team and other departments where appropriate. Reconciliation of purchases will need to be fulfilled as per the one card holder policy and in a timely manner.

·Ensure a sound knowledge of the process & input of ward issues and ward waste/ meal numbers.

·Track credits for re payment and assist where appropriate in the process of product returns & recalls.

Training

·Annual mandatory Company training will be completed as per My HR guidance.

·Some training may be essential at other sites or at venues around the country. The employee will need to book this through Concur and be prepared to travel or stay off site if appropriate or necessary.

·Build strong relationships with local purchasing teams & shore finance colleagues with a view to gaining further insights into the role and offer best practice to the Soft Service Team

·Complete all other training associated with the post where appropriate, relevant or reasonable.

Stock

·Ensure stock figures and all other relevant information are compiled and entered/ forwarded for month end.

·Amend stock sheets to show price changes and product additions.

Planning

·Support the soft service leads to produce effective plans for budgetary control and cost saving, while ensuring these plans are consistent with & complimentary to Soft service site objectives. The post holder must possess the ability to deal with situations as & when they arrive.

Property & Equipment

·Arrange cost sheets & liaise with finance to claim payment for the purchase of life cycle equipment.

Contacts

·Build effective relationships with clients, trust representatives and senior colleagues to promote departmental initiatives and activities. Liaise when appropriate with other sites to gain knowledge into best practice and resolve issues.

General Admin

·Computer literacy with a high of competence in excel, word & outlook and relevant spreadsheet compilation.

Work Demands

·The role may involve an element of manual handling. The post holder will have to manage a variety of work streams, often simultaneously with conflicting priorities. The post holder must have the authority to make decisions on their own to prevent injury or ill health.

Knowledge & Skills

·Strong organisational skills and time management combined with a high level of initiative.

·Experience in working closely with suppliers.

·Ability to use spreadsheets to track & analyse financial information.

·The ability to work with a fast-moving team, while having stamina & the ability to deal & be part of stressful situations.

·Excellent oral written & communication skills

·Ability to actively prioritise & execute the required tasks

·A commitment to working proactively and delivering excellent customer service.

General

·The key responsibilities are not intended to be exhaustive but simply highlight a number of major tasks of the

post

·The post holder may be required to undertake additional duties which might reasonably be expected and which form part of the function of the post.

·The successful candidate will need to complete a successful 3-month probationary period once fully employed by The company. This may be extended after review.

·Take part in meetings relating to Soft Service operations.

·To respect & portray company values.

·To provide adhoc admin support where appropriate.

Apply Today or call 01634 572000.


Advertiser: Agency

Reference: Soft Service Purchase & Admin Temp to Perm

Posted on: 2020-02-01 16:27:37

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Soft Service Purchase & Admin Temp to Perm
  11.25-13.25 Dependent on Experience
  Dartford, Kent
  temporary,full-time

This Job Has Expired! This advert has now been deleted by the advertiser, the details below are for information only.


Location: Darenth Valley Hospital
Hours: Monday – Friday 8am – 4pm (37.5 hours a week)

Responsible to: - The Specialist Patient Experience Manger Catering and Soft Service Manager


Purpose of the job:
The Soft Service purchase and admin assistant will be tasked in providing a high level of finance admin support to the Catering, Housekeeping, Switchboard, Ground & Gardening and Logistic teams. This may also incorporate any other departments that would benefit where appropriate or reasonable.

Key Admin Tasks:

Finance

·The operative will be tasked in arranging the purchase of goods through the raising of PO numbers through a guided buying system. All purchases, filing, invoicing and correspondence linked to this process will also form part of the role. Any issues with supplier payment or dispute will need to be finalised with departmental costs being added to a tracker to aid budget coherence.

·Resolve issues relating to payment/ POs with suppliers/ the company in timely manner

·Assist the departmental leads on budget expenditure, demonstrating cost control.

·A company one card will be held, for ad hoc purchases on request from all areas of the Soft Service Team and other departments where appropriate. Reconciliation of purchases will need to be fulfilled as per the one card holder policy and in a timely manner.

·Ensure a sound knowledge of the process & input of ward issues and ward waste/ meal numbers.

·Track credits for re payment and assist where appropriate in the process of product returns & recalls.

Training

·Annual mandatory Company training will be completed as per My HR guidance.

·Some training may be essential at other sites or at venues around the country. The employee will need to book this through Concur and be prepared to travel or stay off site if appropriate or necessary.

·Build strong relationships with local purchasing teams & shore finance colleagues with a view to gaining further insights into the role and offer best practice to the Soft Service Team

·Complete all other training associated with the post where appropriate, relevant or reasonable.

Stock

·Ensure stock figures and all other relevant information are compiled and entered/ forwarded for month end.

·Amend stock sheets to show price changes and product additions.

Planning

·Support the soft service leads to produce effective plans for budgetary control and cost saving, while ensuring these plans are consistent with & complimentary to Soft service site objectives. The post holder must possess the ability to deal with situations as & when they arrive.

Property & Equipment

·Arrange cost sheets & liaise with finance to claim payment for the purchase of life cycle equipment.

Contacts

·Build effective relationships with clients, trust representatives and senior colleagues to promote departmental initiatives and activities. Liaise when appropriate with other sites to gain knowledge into best practice and resolve issues.

General Admin

·Computer literacy with a high of competence in excel, word & outlook and relevant spreadsheet compilation.

Work Demands

·The role may involve an element of manual handling. The post holder will have to manage a variety of work streams, often simultaneously with conflicting priorities. The post holder must have the authority to make decisions on their own to prevent injury or ill health.

Knowledge & Skills

·Strong organisational skills and time management combined with a high level of initiative.

·Experience in working closely with suppliers.

·Ability to use spreadsheets to track & analyse financial information.

·The ability to work with a fast-moving team, while having stamina & the ability to deal & be part of stressful situations.

·Excellent oral written & communication skills

·Ability to actively prioritise & execute the required tasks

·A commitment to working proactively and delivering excellent customer service.

General

·The key responsibilities are not intended to be exhaustive but simply highlight a number of major tasks of the

post

·The post holder may be required to undertake additional duties which might reasonably be expected and which form part of the function of the post.

·The successful candidate will need to complete a successful 3-month probationary period once fully employed by The company. This may be extended after review.

·Take part in meetings relating to Soft Service operations.

·To respect & portray company values.

·To provide adhoc admin support where appropriate.

Apply Today or call 01634 572000.


Advertiser: Agency

Reference: Soft Service Purchase & Admin Temp to Perm

Posted on: 2020-02-01 16:27:37

I want to receive the latest job alerts for:

jobs in Dartford, Kent

By creating a job alert, you agree to our Terms . You can change your consent settings at any time by unsubscribing or as detailed in our terms.

Similar Jobs:

Software Asset Management Administrator

  New Appointments Group

  Up to £15.00 per hour

  Canterbury, Kent

Scheduling Administrator/Service Coordinator

  Recruitment Solutions South East Ltd

  £25,000 + over time - up to £32,000

  Tunbridge Wells, Kent

Service Administrator (Immediate Start)

  Recruitment Solutions South East Ltd

  £23-25500 + benefits

  Tunbridge Wells, Kent

Customer Service Administrator - Immediate Start

  Huntress

  Up to £12.47 per hour

  Maidstone, Kent

Supply Chain & Technical Administrator

  Cobb & Jones Recruitment

  22,000 - 24,000

  Sittingbourne, Kent

Lecturer/Senior Lecturer Economics

  Canterbury Christ Church University

  Lecturer £37,099 to £42,978 - Senior Lecturer £44,263 to £54,395

  Canterbury, Kent

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