This Job Has Expired! This advert has now been deleted by the advertiser, the details below are for information only.
Job Information
Anthony Swaine Architecture Ltd. currently has a vacancy for the position of Practice Administrator. As administrator, you will assist with the smooth running of the office and support office personnel. You will be the primary point of contact for all enquiries and requests, both by phone and email from Clients, professionals and trades.
Other responsibilities will include organising and maintaining files, supplies and equipment. The ideal candidate can prioritise tasks and will be self-motivated to work independently and as part of a team.
Potential for flexibility in working hours with salary to be negotiated before commencement of employment. Minimum of 25 hours a week.
Key Skills and Qualifications:
• Professional demeanour and attitude
• Trustworthy, able to respect confidentiality
• Capable of multitasking; strong time management
• Well-organised with attention to detail vital
• Excellent written and verbal communication skills
• Proficient typist and use of Microsoft Office especially Word, Excel and Outlook
• Past experience office administration position preferable
• Experience with desktop publishing preferred
Duties and Responsibilities
• Respond to calls, emails, and routine letters; directing enquiries to the appropriate person;
• Greet visitors and direct them to the meeting room offering refreshments as necessary; taking Minutes if required;
• Administer Office Outlook communication, spreadsheets, word processing, and other software applications;
• Draft and send invoices, as requested, and chase overdue invoices; maintain accounts records;
• Diary management including booking of in-house meeting room;
• Prepare for scheduled meetings and assist staff in preparing project file for site visits;
• Purchase supplies for the office as necessary such as stationery and kitchen supplies;
• Conduct internet searches to find information on new enquiries and existing projects as requested;
• Dealing with incoming and outgoing post;
• Develop and maintain a filing system for paper and electronic copies of documents;
• Liaising with external webhosting company, including collating information on projects such as site photos to update the website regularly;
• Submit Planning and Building Control applications online as required; full training will be given;
• Providing teas and coffee, etc. for staff and clients;
• Taking dictations and typing for Architects/Directors;
• Occasionally be required to attend building sites with Architects to take notes/minutes;
• Fulfil other administrative duties as needed.
NO AGENCIES PLEASE
Advertiser: Direct Employer
Reference:
Posted on: 2021-03-19 13:51:21
Send me Alert for jobs in:
General & Other - Administration - Customer Service - Canterbury, Kent
Email Address
Accounts Assistant/Administrator
Recruitment Solutions South East Ltd
£24-26000 + benefits
This Job Has Expired! This advert has now been deleted by the advertiser, the details below are for information only.
Job Information
Anthony Swaine Architecture Ltd. currently has a vacancy for the position of Practice Administrator. As administrator, you will assist with the smooth running of the office and support office personnel. You will be the primary point of contact for all enquiries and requests, both by phone and email from Clients, professionals and trades.
Other responsibilities will include organising and maintaining files, supplies and equipment. The ideal candidate can prioritise tasks and will be self-motivated to work independently and as part of a team.
Potential for flexibility in working hours with salary to be negotiated before commencement of employment. Minimum of 25 hours a week.
Key Skills and Qualifications:
• Professional demeanour and attitude
• Trustworthy, able to respect confidentiality
• Capable of multitasking; strong time management
• Well-organised with attention to detail vital
• Excellent written and verbal communication skills
• Proficient typist and use of Microsoft Office especially Word, Excel and Outlook
• Past experience office administration position preferable
• Experience with desktop publishing preferred
Duties and Responsibilities
• Respond to calls, emails, and routine letters; directing enquiries to the appropriate person;
• Greet visitors and direct them to the meeting room offering refreshments as necessary; taking Minutes if required;
• Administer Office Outlook communication, spreadsheets, word processing, and other software applications;
• Draft and send invoices, as requested, and chase overdue invoices; maintain accounts records;
• Diary management including booking of in-house meeting room;
• Prepare for scheduled meetings and assist staff in preparing project file for site visits;
• Purchase supplies for the office as necessary such as stationery and kitchen supplies;
• Conduct internet searches to find information on new enquiries and existing projects as requested;
• Dealing with incoming and outgoing post;
• Develop and maintain a filing system for paper and electronic copies of documents;
• Liaising with external webhosting company, including collating information on projects such as site photos to update the website regularly;
• Submit Planning and Building Control applications online as required; full training will be given;
• Providing teas and coffee, etc. for staff and clients;
• Taking dictations and typing for Architects/Directors;
• Occasionally be required to attend building sites with Architects to take notes/minutes;
• Fulfil other administrative duties as needed.
NO AGENCIES PLEASE
Advertiser: Direct Employer
Reference:
Posted on: 2021-03-19 13:51:21
I want to receive the latest job alerts for:
General & Other and Administration and Customer Service jobs in Canterbury, Kent
Accounts Assistant/Administrator
Recruitment Solutions South East Ltd
£24-26000 + benefits
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