Purpose of Team

The Remarkable Admin & Facilities (RAF) team exists to ensure the smooth running of the offices with focus on four key areas:

1. Administration and Business Support

2. Estates and Office Management including Group Supplier Contract Management

3. IT Support including ISO 27001

4. Key Business Objectives as defined by the leaders



Purpose of Role

The Administrative Assistant will work closely with the Sagittarius CEO, the Board & Head of Remarkable Admin & Facilities. Supporting the CEO on a day to day basis with calendar and diary management, preparing and planning for meetings and note taking during meetings whilst supporting with ad hoc projects. The Admin & Facilities team exists to reduce friction for the team, helping to co-ordinate day to day activities, meetings and room bookings, organising travel and accommodation for the senior team and guests and organising internal events.



Key Responsibilities and Accountabilities

● Diary and calendar management for the CEO at Sagittarius

● Travel arrangements and planning for the seniors within the business.

● Note taking and contact reports for CEO & Senior team meetings

● Supporting the Talent Team with setting up new starters with tools and kit

● First line support for IT issues and queries, working closely with our external IT Support resource

● Working with external IT resource and internal team to ensure laptop repairs are completed on timely basis - updating Jira board to manage assets

● Working with external ISO Consultant to project manage our ISO 27001 accreditation

● Ensuring our Access Control Policy guidelines are followed for setting up new users, and process is followed for for leavers and movers within the business

● Supporting the Head of RAF with ad hoc projects as required

●Food & stationery orders for the offices

● We would expect all of our team members to adhere to and promote our company core values.

● To take responsibility for the quality and presentation of your own work and environment. To be always looking for new avenues and opportunities for Sagittarius and Remarkable Group.

● We also expect all team members to promote equality of opportunity, be committed and professional at all times, to comply with the company’s health and safety policy. To be open and interested in new technology and methods of delivering the company’s products and services, and to continually develop personal technical skills and to challenge and stretch boundaries.


Personal Attributes:

● The ability to work under pressure and to tight deadlines
● Exceptional organisational and time management skills
● Confident note taking and keyboard skills
● Excellent interpersonal skills
● Confident in technical ability and desire to learn new tools & systems
● Flexible, dynamic, proactive and a problem solver
● Discretion and trustworthiness: you will often be party to confidential information
● Good oral and written communication skills
● Organisational skills and the ability to multitask
● Tact and diplomacy
● You will love variety, not feel stressed with changing priorities and enjoy making decisions and generally be a great facilitator.


Technical Skills:

● Excellent word processing and IT skills, including knowledge of a range of software packages

● Working knowledge of tools and technology that enhance business procedures

● Specific Job Skills / Knowledge
● Office / administrative experience
● Knowledge and experience of G Suite / Google Workspace
● A hunger to learn, grow and develop in your role and at Sagittarius
● Enjoy working in a high pace environment
● Ability to make logical decisions in a time sensitive manner
● Experience of ISO 27001 would be an advantage
● Helpdesk or first line IT support would be beneficial
● Managing small projects would also be an advantage